Digital transformation, a journey for the success of an organization, business, and people. Considering the situation and modernization, the inevitable journey is the adaptation of contemporary technologies and trends for the improvement of business processes, people, and culture.
Case study: Client Visit
This is a short case study based on a recent visit to one of our clients.
The client visit happened a few months ago during a pandemic. We are doing all the meetings, client communications, and activities on a virtual setup, mostly via Microsoft Teams. We are happy to say that most of our clients are flexible with these virtual meetings that Covid-19 pandemic has accelerated.
We are going to share insights based on a real client visit; however, we cannot disclose the company name or any related information due to our client’s privacy and compliance.
Amidst the pandemic, we agreed to our client’s request for a physical meeting for better understanding and discussion. This was our third physical meeting during this pandemic situation, and we took necessary safety precautions.
We went there as a Document Management and Process Automation Solutions consultant of Tech One Global.
Expectations
The overall impression we had with their office was good. It was a well-organized modern office with green plants and a couple of professional receptionists. They were maintaining proper protocols considering the Covid-19 situation like checking the temperature of all visitors, compulsory masks, providing hand sanitizer and so on. Honestly, we were impressed.
However, there are a few issues we noticed that needs more improvement.
Problems
Document Storeroom
They manage their visitor registration and meetings manually. Due to some delays, we started roaming around the waiting room. We observed their Document Storeroom which was slightly visible from the waiting area. We saw some parts of the document storeroom which was completely messed up.
In this modern era, this could be one of the biggest problems.
Dependent on Physical Documents and Manual Work
Most of the employees are filling physical forms, signing on documents, and were checking and reading documents like tenders, projects, or agreement papers.
In this modern era, working with such document volumes is a sign that they are much behind in the race of digital transformation.
Document Management System is the Answer
As we go on our meeting, we discussed about digitalization, process automations and a document management system (DMS).
As a DMS and Automation consultant, we provided the best and cost-effective solution to the above-mentioned problems and how can they step into digital transformation based on their scenario with a good return of investment (ROI).
Additionally, we shared some of our expertise and services based on their requirements, and they were amazed with our solutions and requested for an immediate implementation.
All their problems can be resolved with a Document Management and Process Automation Solutions.
Document Management System – Enadoc
With Enadoc, you can convert physical documents into digital format and manage document warehouses through business process outsourced services (BPO).
“Enadoc from Tech One Global is an innovative ECM / Document management solution that features capture and indexing, records management, search, and disaster recovery capabilities. It is accessible on cloud, on premise, and on mobile. With security its top priority, users can experience industry standard protection in securing their documents.”
Overview of Enadoc
Enadoc is a DMS/ECM with industry standard, full proof solution with numerous features and is proudly serving worldwide for 20 years. Starting your digital transformation journey with Enadoc is worthwhile with highly experienced and certified DMS/ECM consultants.
Enabling Digital Transformation with Enadoc.
By implementing Enadoc, you are making wise decision because of following reasons:
- Scanning, storing, and securing those documents for lifetime.
- Independent of physical documents
- Document tagging and indexing for quick search
- Getting rid of manual search
- Manage permissions and security based on documents confidentiality
- Can access those documents from anywhere and anytime.
- E-signature and Workflow Approval Process
- Integration capabilities.
- Learn more.
Process Automation with Flowdoh
In the above-mentioned case, the problems with manual processes can be easily sorted by Flowdoh. Flowdoh is a Business Process Management (BPM) and workflow automation solution that transforms organizations with efficient collaboration and optimized automated processes through a low-code workflow engine. This is a low or no code solution, with dynamic forms and workflows designer, with numerous useful features.
It is not only a solution but also a platform to automate your manual process.
- Dynamic form designer with drag and drop options
- User friendly and flexible to use
- Flexible options to apply custom design and script which opens broader customizations
- Simple to complex forms design
- Dynamic workflows with drag and drop
- Simple to complex workflows
- Reusable workflows
- Works perfectly with Microsoft Teams and microsoft365
- Flexible integration capabilities
https://techoneglobal.com/flowdoh/
The capabilities of Enadoc and Flowdoh is not only limited to the problems listed. We can also automate several processes in various departments and divisions to speed up the tasks and activities, engage employees to advance technologies, enhance user experiences and so on.
Core Advantages
- You are stepping into digital transformation.
- Aligning with Modern Trends and Technologies.
- Digitizing and securing your contents and data
- Automating your manual process and keeping the track of those
- Engaging your employees with contemporary technologies
- Enhance employee experiences with highest satisfaction
- You have system to track all the activities, identify the issues and resolutions
- Speeding the process and activities
- Quickly search the files and data
- Process Access control and authorization
- Seamless approval
- Can access from anywhere and any device
- Better ROI
- Dashboard and reports and so on.
- Sustainable working environment and culture
Conclusion
In this modern era, working with such document volumes is a sign that they are much behind in the race of digital transformation. Digitize your documents with Enadoc and improve your business process and automate with Flowdoh.
To know more, click here to book a demo and FREE trial.
